Rules and Regulations

These rules are applicable to all members of Uka Tarsadia University.

Eligibility for Membership

The following are entitled to single membership of the library and use of its resources.

1. Students enrolled in different courses \ programmes at the University.
2. Members of the teaching and non-teaching staff of University.
3. Those recommended by authorized persons.

Membership Procedures

1. An application is to be made in the prescribed form available at the central library.
2. The application has to be duly recommended by the programme /campus Director.
3. On receipt of application member shall be issued an ID- cum library card from the library.

Validity and Renewal of Membership

1. Membership of student will be valid from 16th July to 30th May of each academic year. For renewal of membership the students will have to produce fee receipt.
2. Membership to the teachers of University will be valid for three years and thereafter renewal of membership will be required.
3. Membership of non-teaching will be valid for one academic year and thereafter renewal of membership will be required.
4. Ad hoc / visiting / temporary faculty membership will be valid for one academic year only.

Loss of Books/Journals/Periodicals

1. General, text and reference books

A book lost by the member shall be replaced either with latest edition or payment of current price of the same. Indian edition shall be replaced by the Indian edition, and the foreign by the foreign edition. If the user wants to replace the foreign edition with the Indian edition, the same may be accepted but the difference in the registered cost of original edition at the current rate of exchange and the current price of the Indian edition shall be charged.

2. Rare and out-of-print Books

If a rare or out-of-print book is lost by the member, he shall have to pay twice the amount of current price.

3. Multivolume publications

If a volume of a multi-volume publication is lost, either the current price of the complete set shall be charged or the set shall have to be replaced with the latest edition by the member. If lost volume(s) of a set is/are available in the market, the member may be allowed to replace the lost volume(s) of the same edition. If the newer edition is available in the market, then the entire set of new edition may be accepted as replacement or the cost thereof may be charged.

4. Loss of library ticket /books/Periodicals /journals

Loss of library books or membership cards must be reported immediately in writing to the librarian of central library.

Duplicate library tickets/ membership card will be issued on payment of Rs. 25 each. However return/ payment/ replacement of book/s issued on the previous library tickets/ membership card will be the sole responsibility of the user and clearance or no due certificate will not be issued till the dues stand cleared.

5. Loss of Periodicals /journals

The member shall replace lost issues of the journals\ magazine within three months from the date of issue; else the member shall have to bear the current cost of the complete volume or set, as the case may be.

In case of loss of bound volume of periodical/journal/magazine the member shall have to either replace the volume or pay four times the cost of subscription of the volume.

Damage to Books and E-Resources

If any member is found guilty of damaging/mutilating/defacing/disfiguring a book and/or other reading material he has pay

• The current cost of the book(s) and processing charges and/or fine, if the book is defaced/disfigured.
• At least twice the current price of the book and/or fine if mutilated or damaged in any other form.

No Due/Clearance Certificate

1. Obtaining No due/clearance certificate from central library is a mandatory requirement in case of cancellation of admission or when leaving after completion of the registered course.
2. The library books / tickets / membership cards are the property of the library and are to be returned and dues (if any) is to be paid to obtain a clearance certificate from the central library.
3. All formalities to obtain clearance certificate are to be completed by the members.
4. The faculty members and non-teaching staff are required to obtain a no due certificate from the central library upon resignation from the service of the University.
5. Clearance certificate is not issued to non-members.

Borrowing Facility

The members are entitled as under to borrow books, etc. from the library on production of ID-cum-library card.

1. Books

No	Type of Users	No of Books	No of days	Fine (due)
1	Graduate Student	03	15	Rs 10.00
2	Post-Graduate Student	03	15	Rs 10.00
3	Research Scholar	05	30	Rs 10.00
3	Teaching Staff	10	90	-
4	Non-teaching	02	30	-

• Manuscripts, reference books, rare books, thesis, dissertation, project reports shall not be issued.
• Loan books are non renewable, in case it is in demand by another user.

2. Issue of Periodicals /Magazines /Journals and E- resources

• Back dated issues up to six months are available for transaction for the teaching and Non-teaching faculty only for the period of one week.

3. E-Resources

• CD-ROMs with books and periodicals are issued for 3 days duration.

Library Provide Book bank facility to the students.

Rules for Book Bank facility

• A student may get a maximum of one book per subject from the book bank at a time.
• Book banks will be issued at beginning of each semester as per the schedule notify for the same.
• Books will be issued for whole semester and it will be return after completion of examination within three to four days. Failing which penalty would be charge.
• Student will be held responsible for any damage caused for the books.Students are advised to verify the physical condition of the books at time of its issue.
• If a books is lost the student will be required to pay the current market price of the books. OR He/she shall replace the same book.

Damage of Furniture and Computers

Damage to library furniture and computers may lead to withdrawal of library privileges, and in serious cases, it will lead to heavy fine and disciplinary action by the campus /programme Director.

Reservation of Books

A book on loan can be reserved for a member on formal request. The requester shall collect the book within two days from the date of intimation failing which the same shall go back to normal circulation.

1. In the event of holding membership tickets, as per the entitlements, the user should ensure that the number of books issued and number of library tickets available in hand meet its requirements.
2. In case of discrepancy the same should immediately. be brought to the notice of the Issue -cum -return counter at the library.
3. Reservation for those books which are not on the library shelves can made by a demand note.

General Rules for the Users

1. Silence is to be maintained in library and reading hall.
2. Smoking and eating is prohibited in library.
3. Reading hall is meant for individual study only.
4. Lending of books or membership card to another person is prohibited.
5. The member is responsible for the books borrowed on his / her library tickets.
6. Members should keep the library informed of any change in address, class or course of study during the period of membership.
7. Library walls, furniture and reading materials should not be spoiled / damaged/ soiled in any way.
8. Arrangement of chairs and tables should not be disturbed from their position.
9. Mobile phones should either be switched off or kept on silent mode.
10. Books and bounded volumes should be handled with great care. Keeping the opened volume on table is prohibited.
11. Inserting note books or pencils in between the pages of the books or folding the corner of the pages of the books to serve as bookmarks should be refrained from.
12. Mutilation and disfiguring of pages of library materials by pencil or ball pen should be refrained from.
13. Defects found in the books, bound volume and periodicals taken out for reading or borrowing should immediately be brought to the notice of the staff on duty.
14. Personal belongings should not be left unattended on table in library.
15. Personnel books and other materials are not allowed inside the library.
16. Damage to library property may lead to withdrawal of library privileges, and in serious cases may lead to heavy fine and other disciplinary actions.
17. Any member found guilty of taking any book out of the library without authorization shall be liable for withdrawal of library privileges and/or fine. The quantum of punishment shall be determined by the programme \ campus Director.
18. The librarian of central library is authorized to impose any or all of the following penalties, in case a student is found guilty within the library premises.
• Warning
• Fine
• Temporary or permanent withdrawal of library facilities or cancellation of membership.
• Banning entry into the library on temporary or permanent basis.

Do's

1. Sign the register kept at the check point/ property counter when entering the library.
2. Show the documents being taken out of the library to the staff at the check point/ property counter.
3. Contact the staff on duty for any queries.
4. Keep the library premises neat and clean.
5. Switch off the mobile phones.

Miscellaneous

These library rules are subject to change from time to time by the librarian with the approval of the provost.